Supply Chain Analyst: Job Description and Skills

Supply Chain Analyst: Job Description and Skills Requirements

Supply Chain Analyst: As a Supply Chain Analyst you will be responsible for analyzing and developing for ensuring the efficient flow of resources of the organization including Planning and Procurement, Materials Management and Logistics. The job responsibilities of a supply chain analyst are to enhances the productivity and performance goals of Supply Chain by exploring significant productivity enhancements and promoting positive change through daily interaction with a broad array of peers, customers, vendors, and partners.

This position will also serve as Functional System Administrator and involves providing upgrade, enhancement and ongoing application support to these applications. This is an exciting, fast-paced, and a key contributor position responsible for delivering measurable contributions and value to the company’s supply chain initiatives. The supply chain analyst job responsibilities are not limited to the sourcing and logistics planning; it is more than working with each and every resource movement for sourcing or used in production or delivery of final products.  The job description of a supply chain analyst may include the following responsibilities:

Job Description of Supply Chain Analyst

Responsibilities of a Supply Chain Analyst

  1. Ability to manage multiple projects and objectives and respond quickly to purchasing, sourcing planning support requests from the company overall.
  2. Critically analyze each and every section of an organization where development of proper supply chain is required. If there is any improvement required or change in policy is necessary, then do it for the betterment of the operation.
  3. Identify new suppliers; negotiate supply agreements and terms, including discount structures and volume rebates.
  4. Regularly monitor the agreement documents, any change in terms and condition then critically evaluate all the things and ensure the most of its benefit for the company and develop a good supply chain management.
  5. Maintain working professional relationships with all assigned/nominated suppliers
  6. Prepare RFQ’s and negotiate cost, delivery, and lead-times with suppliers. 
  7. Identify cost optimization opportunities and execute offshore component reduction opportunities.
  8. Foster close working relationships with internal cross-functions such as Product Management, Engineering, Quality, and Operations.
  9. Measure and manage purchasing cost, delivery and quality performance activities.
  10. Provide ongoing analyses in areas such as transportation costs, procurement, orders, or delivery processes.
  11. Ensure resource availability for production and operation.
  12. Preparation, communication, and monitoring of Production and capacity plans. 
  13. Develop warehouse capacity plans and highlight any capacity issues.
  14. Reviewing and controlling minimum and maximum stock levels.
  15. Assisting in monthly stock takes of both raw materials and finished goods.
  16. Checking invoices and raising any pricing queries
  17. Liaise internally with NPD (New Product Development), marketing, sales finance and technical.
  18. Collect logistic data, analyze to find out the cost and benefit and take the most cost-effective decision.
  19. Time to time monitor inventory level and requirement of resources in each of the department and process of an organization.
  20. Develop reports to analyze and interpret KPIs to identify trends and areas of focus.
  21. Coordinate with the technical team in the development of reports, conversions, interfaces, and extensions for ERP applications.
  22. Investigate multiple solutions to business problems and prepare analyses to justify solutions.
  23. Responsible for the execution of the agreed standard Supply Chain Issue Management (SCIM) processes in alignment.
  24. Demonstrate behavior consistent with the Company’s Code of Ethics and Conduct.
  25. Duties may be modified or assigned at any time to meet the needs of the business. 

Skills of Supply Chain Analyst

Supply Chain Analyst Skills

As a supply chain analyst you must have following skills:

  1. Excellent influencing, communication, interpersonal and presentation skills.
  2. An analyst must have excellent analytical, numerical and verbal skills.
  3. Experience of using ERP (Enterprise Resource Planning) & Oracle systems or any other database management system.
  4. Ability to manage resources and analyze the best available data to take the right decision.
  5. Strong problem-solving skills (i.e. critical and evaluative thinking) required.
  6. Ability to develop and implement complex project plans, schedules and strategies as required.
  7. Advanced Excel (VLookups, Pivot tables, HLookups, IF, Countifs, Sumifs, and any other advance excel functions)
  8. Advanced computer skills (MS Office Suite, applicable supply chain system and internet)
  9. Good working knowledge of supply chain systems, concepts, processes and requirements, and application capability.
  10. The person should have good knowledge of accounting and finance so that he/she can do the cost-benefit analysis of all available alternatives.

Sourcing Manager Job Description

Job Description of Sourcing Manager in Apparel Industry

Sourcing Manager: The person who is responsible for developing and executing the organization’s sourcing and procurement strategy to ensure better sourcing of the right product at the right time for the right price is known as a sourcing manager. Here in this article, we will discuss the sourcing manager job description in details.

This role will support the execution of sourcing projects and tactical procurement opportunities to help ensure the realization of cost savings objectives. Machine, machine parts/spare parts, fabric, trims and accessories, and many other things are required for the apparel industry. And sourcing of these materials is not easy if you do not have a good sourcing plan and you do not have a sourcing manager. For better sourcing, your company needs at least one sourcing manager.

This position (Sourcing Manager) is primarily project and task driven with Managerial level supervision as required. Additionally, the person will be responsible for all types of sourcing that require the skills to identify cost-saving opportunities, create competitive environments, effectively negotiate, and make contracts to assure continuous availability of all required products to support the company demand.

Job Description of Sourcing Manager

Key Responsibilities of Sourcing Manager in Apparel Industry

The sourcing manager job description is mainly focused on the key responsibilities of a sourcing manager which he/she regularly need to perform. The JD of Sourcing manager includes the following key responsibilities:

  1. Define, develop, negotiate and contract strategic sourcing solutions that meet businesses’ requirements and enhance profitability by controlling or reducing costs, improving payment terms, reducing inventory and optimizing supply chain efficiencies.
  2. Identify situations in advanced where procurement involvement can increase.
  3. Develop a sourcing plan for both for local and international sources, so that fast and effectively sourcing operations are possible.
  4. Develop and administer an efficient global supply chain and monitor inventory for all global products and assist to increase growth.
  5. Need to ensure that the decision-making process is supported by technical and functional knowledge of the category and leading-edge analytical methods which encompass people, systems and financial measures.
  6. Challenge suppliers and internal customers to identify and implement innovative designs, value-add specification changes, concepts, and materials.
  7. Supervise every negotiation and provide guidelines to prepare documents for purchasing and making a contract.
  8. Monitor sourcing strategy and if any change is required to ensure better sourcing then change the strategy according to the market condition.
  9. Collaborate with the marketing team and initiate appropriate changes to the engineering team and manage all research and development process.
  10. Deeply Analyze your company’s requirements and evaluate each and every sourcing alternatives and then finally pick the right one.
  11. Perform and analysis Monthly forecasting report to ensure and maintain acceptable inventory level.
  12. Negotiate for minimizing the cost of materials and get the best possible price.
  13. Coordinate with international logistic personnel to ensure proper shipment delivery.
  14. Evaluate letter of credit documents and collaborate with accounting department to ensure timely financial obligations.
  15. Develop and implement category plans for indirect spend areas that capitalize on market opportunities and aligns with functional business requirements.
  16. Production planning, oversight, and coordination with contract manufacturers.
  17. Assisting the team with executing new product development; develop and implement quality specifications during trial productions and beyond.
  18. Forecasting production and supply needs, in coordination with the Sales Operations Manager, and budgeting accordingly.
  19. Procurement of raw materials and supplies based on the company’s demand and supply.
  20. Evaluation of quality of raw materials so that right quality materials can source.
  21. Implementation of systems to pre-empt, identify and promptly correct any operational or quality issues.
  22. Work on special projects as requested by management; supports all levels of department management and may participate in specific workgroups as requested.

Skills Required for Sourcing Manager

  1. Sourcing manager should have strong analytical, negotiation, contracting and communication skills.
  2. Should have adequate skills to develop and implement sourcing and negotiation strategies for the company.
  3. Ability to think strategically so that the company can take advantage of business processes, industry dynamics, supplier experiences, and manufacturing practices, and general market conditions, etc.
  4. Ability to perform financial analysis of the cost of every sourcing.
  5. Ability to work with various levels of the supplier from the local and international market.
  6. Excellent teamwork skills and proven aptitude to partner effectively with a wide range of stakeholders (i.e., top management, colleagues, suppliers, and internal/external customers).
  7. Ability to work independently, prioritize and multi-task while maintaining a positive and collaborative attitude.

After reading this, hopefully, you will have a clear idea of sourcing manager job description. Remember one thing is that, the job description of a sourcing manager is not limited to the above responsibilities. These may varies from company to company and industry to industry.

Property Manager Job Description

Job Description of Property Manager

Property Manager: Property, plant and equipment’s all are considered as an asset because of its long-term benefit whereas a manager is any person who is responsible for managing the property (assets/resources) of an individual or organization. As a property manager, he/she is responsible for many activities. All the responsibilities of a property manager are included in a property manager job description. So whatever the responsibilities are mentioned in the job description, you need to perform as a successful property manager. Although in apparel industry property manager are not commonly seen but this kind of manager can be appointed to ensure better management and better application of valuable property and resources.

Property Manager Job Description

Property Manager Job Description

If you are appointed as a property manager, then you will be responsible for the following activities. But remember that your responsibilities are not limited to these:

  1. As a property manager, you are required to take care of every fixed asset/property within the job scope.
  2. Purchase of necessary property/resources, ensuring the right quality and quantity for the best price.
  3. The lending of property to individuals, an organization for a particular price and you have to ensure that it meets all the interest of the lender.
  4. Properly negotiate with the clients for purchase of new property or selling of existing property.
  5. Identify the necessity of doing repair and maintenance of the valuable property and also make a scheduled repair and maintenance plan.
  6. Select the right method of valuation of the property at the time of selling or revaluation.
  7. Keep records of every monetary transaction which is related to property, plants, and equipment.
  8. Identify the requirement of new property and sourcing of that property, machine, equipment, land, building, etc.
  9. Prepare lease agreement, lease plan of the high-value property and lest the property to the right people/organization/company.
  10. Give each and every update to your boss about every major issue related to the property so that regulating authority know every single aspect.
  11. Calculate tax and other charges imposed by the government and pay off time to time to ensure the properties are using legally.
  12. Make a complete list of a property based on the value of the property.
  13. Arrange protection facility so that property misuse can be reduced and also property can be protected from future theft.
  14. Take a decision on whether you will buy the property or use it as a lease basis.
  15. Cost-benefit analysis of all the property and ensure the best possible use of the resources.

Property Manager Job Description pdf

Buyer Job Description: Responsibilities of Buyer

Buyer Job Description

Before discussing buyer job description lets have an idea of who is a buyer. A buyer is a person or a company who is responsible for buying the required product or services for their own use or for reselling. In other words, a buyer is an entity which actually sources and buys a solution for a particular problem. Here in this article, I will discuss the roles and responsibilities of buyers and what qualities will be required to become a good buyer.

Buyer Job Description

Responsibilities of a Buyer

In a buyer job description, you may find several responsibilities are mentioned. If you want to become a professional buyer for a company, then you must perform the following responsibilities:

  1. Sourcing/ buying the right products as per the requirement of the company.
  2. Continuously monitoring market demand and supply for your required products.
  3. Negotiate with the supplier/ manufacturer to get the product with the best price.
  4. Make procurement contract with the supplier as per future demand, the contract can be long term or short term which is based on the product type.
  5. Communicate with sales/ Production manager about their requirements.
  6. Submit a report to the top management of an organization where you are working as a buyer.
  7. Work for developing a good supply chain so that you can buy your required product easily.
  8. Analyzing each and every buying opportunities available for a particular situation.
  9. Place purchase order to the seller of a particular product or services
  10. Estimate future buying needs of your company.
  11. Follow up the buying process and update the buying status of your product.
  12. Collecting sample product and analyze them in terms of price, quality, and availability for different suppliers and then make a buying decision.
  13. Develop and maintain a buying database were you need to keep records of every buying product and update the status of every requisition placed by the different department.
  14. Check and verify all the required specification of purchased products.

Job Description of Garments Buyer

As a garments buyer basically we mean, person or company buying a bulk quantity of garments products from the manufacturers or suppliers. But this is not only applicable to buying garments products but also buying is required for the manufacturers of garments product. A manufacturer needs to source yarn, fabric, trims and accessories, a coloring agent, printing materials, packing materials, etc. All these buying requirements are fulfilled by the procurement department of a garments factory.

Job Description of Buyer of Garments Seller

As a garments product seller, you may purchase products for your own retails store to sell it to the other selling agents. A commonly used garments buyer job description includes:

  1. You will be responsible for sourcing garments from around the world or locally.
  2. Sourcing should be done from a quality manufacturer or your company nominated suppliers.
  3. Negotiate with the supplier for sells terms and conditions and buying price.
  4. Conduct audit in garments factory as a garments buyer, which is commonly known as the buyer’s audit.
  5. You are responsible for ensuring 100% quality requirement made by the company.
  6. Collecting garments sample and evaluate accordingly
  7. Place buying order for bulk quantity and follow up the production and receiving process.

Job Description of Buyer of Garments Manufacturer

If you are a garments manufacturer, then for your garments factory you must source your raw materials from local or international sources. As a buyer, you are responsible to purchase all the necessary item for your company and buyer job description may include:

  1. You will be responsible to find out all prospective suppliers from local and international.
  2. Identify which supplier will be good for our buying of raw materials. Here good in terms of quality, cost, availability and lead time.
  3. Collect sample, evaluate and finally buy the product (yarn, fabric, dyes chemicals, trims, and accessories) from the suppliers.
  4. Develop a good supply chain for buying textile and garments materials.

Qualities of a Good Buyer

As a good buyer, you need to have 6 different types of qualities and skills. Following qualities may include in the buyer job description which is expected by the employer.

  1. Negotiation Skills
  2. Adequate Product Knowledge
  3. Proper Understanding of Market
  4. Good Communication Skills
  5. Ability to Buildup Link
  6. Analytical Ability

Qualities of a Good Buyer

Negotiation Skills

Negotiation skills are the topmost priority given quality required for the buyer. Because the employer believes that a good negotiation will help to get the least price for the product. In general, a buyer negotiates with the seller with the price and quality. If you want to become a good negotiator, then you must acquire some key negotiation qualities. Garments buyers give more focus on negotiation as they purchase bulk amount and manufacturer/ supplier has less bargaining power.

Adequate Product Knowledge

As a buyer when you want to buy a product you should have proper knowledge of that particular product. So that you can buy the right product, the right quantity at the right price. Product knowledge is all about knowing, where this product is available, how many suppliers deal with this product, how much it can cost and finally how to evaluate its quality.

Proper Understanding of Market

Understanding market demand and supply will be helpful to make a buying decision and negotiation. As a good buyer, you always choose the source or time where the product price is low. Always keep in mind the local and international market so that you can compare the cost associated with the sourcing of that product and choose the right decision.

Good Communication Skills

As a price negotiator, you must have the quality of effective communication. Buyers communicate with suppliers or sellers through the mail, phone call, or direct visit (face to face communication). So where to use which language you should know and how effective buying is to be done through the right communication skills you need to be aware of.

Ability to Build up Link

Here link building means, building your supply chain (procurement channel). If you successfully build up your own channel/link, then it will be easy for you to purchase the right product by giving minimum efforts with maximum benefit.

Analytical Ability

This skill is required to evaluate the suppliers whether they are giving the right products or not, whether they are charging an accepted market price or not. A good analytical skill will help you to analyze the market and buying decision making.

Buyer Job Description.pdf